UNV Action List

Phase

Tasks

Section

User

Position Management

Once a UN Volunteer assignment request is confirmed and a UNV candidate is selected:

  1. Create a new Position
  2. Assign Position Distribution (Chart of Accounts-COA)
  3. Prepare/send offer/authorization including position number

Section 1.1

Section 1.3

UNV HQs

Portfolio Associates

Recruitment Management (other than CPS)

On the Entry on Duty (EOD) date of the UN Volunteer:

  1. Hire a UN Volunteer

  2. Update Contract

  3. Enter UN Employment Data (Nationality)

  4. Verify and Update Biographical and Contact Information

  5. Enter new dependent/beneficiary (only if applicable)

  6. Enroll in Benefits-Health Insurance (including dependents if they are eligible)

  7. Enroll in Benefits - Life Insurance

  8. Assign one-time Earnings and Deductions (only if required/available)

  9. Assign Recurring Earnings and Deductions (only if required/available)

  10. Maintain Bank Accounts*

  11. Specify Net Pay Elections*

 

 

Section 2.1

Section 2.2

Section 2.3

Section 2.9

Section 2.10

Section 3.1

Section 3.2

Section 3.3

Section 3.4

Section 4.1

Section 4.2

Section 2.4

Section 2.5

UNDP CO

UNV Field Unit Programme Assistant / UNV Focal Points / UNV Support Officer in Missions

*GP Administrators in the Country Offices or second UNV Field Unit Programme Assistant

In-Country Management

(other than CPS)

During the assignment:

  1. Record Paid Leave of Absence
  2. Record Unpaid Leave of Absence
  3. Record Absence Events (only for leaves that are not available in eServices)
  4. Adjust Absence Balance             And only if required/applicable:
  5. Process Home Leave
  6. Enter new dependents/beneficiaries
  7. Enroll in Benefits-Health Insurance
  8. Enroll in Benefits - Life Insurance
  9. Enroll eligible Dependents in Health after Hire Date
  10. Unenroll dependent/beneficiary
  11. Assign one-time Earnings and Deductions
  12. Recurring Earnings and Deductions
  13. Process VLA advances (for Accommodation, Medical or repatriation purposes)

 

Section 5.1

Section 5.2

Section 6.1

Section 6.2 & 6.3

Section 6.4

Section 3.2

Section 3.4

Section 3.5 Section 3.8

Section 3.9

Section 4.1

Section 4.2

UNDP CO

 

UNV Field Unit Programme Assistant / UNV Focal Points / UNV Support Officer in Missions

GP Administrators in the Country Offices or second UNV Field Unit Programme Assistant